> For the complete documentation index, see [llms.txt](https://support.pipefile.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.pipefile.com/templates/share-lock-reorder-and-duplicate.md).

# Share, lock, reorder and duplicate templates

Share templates with your team or a user group, lock them against edits, set their order and make copies.

All of these live in **Manage Templates**. Click the arrow next to **New Request**, then the gear icon (**Open Template Manager**). Each template row has a **More Options** menu (the three dots).

## Share a template with your team

Only the template's owner or a team admin sees the sharing options.

1. Open **More Options** on the template and choose **Share With Team**.
2. Turn on **Shared with Team**.
3. If your team uses [user groups](/team-and-account/user-groups.md), a **Select Groups** box appears. Leave it empty to share with the whole team, or pick groups to share only with their members.
4. Click **Save**.

Shared templates show up in teammates' **Create from Template** menu and template manager. When the **Shared inbox** setting in [Team → General](https://pipefile.com/dashboard/settings/team#general) is off, teammates only see templates shared by team admins.

To stop sharing, open **Share With Team** again, turn **Shared with Team** off and click **Save**.

You're also offered the sharing options right after you save a new template, in the **Template Saved** dialog.

## Lock a template

Locking keeps a shared template consistent: teammates can still send from it, but only the owner and team admins can edit or delete it.

1. Open **More Options** and choose **Share With Team**.
2. Click the padlock icon next to the **Shared with Team** switch. The tooltip reads **Lock Template** when it's unlocked and **Unlock Template** when it's locked.

The lock takes effect as soon as you click; you don't need to click **Save**.

Teammates who can't edit a locked template see it in **Manage Templates** with a lock icon and the message **This template is locked and cannot be edited**, and no edit, delete or options controls.

## Reorder templates

The order in **Manage Templates** is the order of the **Create from Template** menu.

1. In **Manage Templates**, click the list icon (**Reorder Templates**) next to the heading.
2. Drag templates by their handle into the order you want.
3. Click **Save**.

The order is stored on the templates themselves, so teammates who see your shared templates see them in the same order.

## Duplicate a template

Open **More Options** and choose **Duplicate Template**. A copy named `<template name> (copy)` appears in the list straight away. It has the same checklist, attachments, forms, tags, reminders, sending options, sharing and lock settings as the original. Rename and edit it like any other template.

## Who can do what

| Action                    | Template owner | Team admin | Other teammates (shared template) |
| ------------------------- | -------------- | ---------- | --------------------------------- |
| Send from it              | Yes            | Yes        | Yes                               |
| Edit or delete (unlocked) | Yes            | Yes        | Yes                               |
| Edit or delete (locked)   | Yes            | Yes        | No                                |
| Share, lock, publish      | Yes            | Yes        | No                                |
| Duplicate                 | Yes            | Yes        | Yes, unless locked                |

## Related

* [Create and edit templates](/templates/create-and-edit-templates.md)
* [Publish and import templates](/templates/publish-and-import-templates.md)
* [Team members and admins](/team-and-account/team-members-and-admins.md)


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation by asking a question.

Perform an HTTP GET request on the following URL with the `ask` and `goal` query parameters:

```
GET https://support.pipefile.com/templates/share-lock-reorder-and-duplicate.md?ask=<question>&goal=<user_goal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is what the user is ultimately trying to achieve, the reason they need the answer. Sharing it helps GitBook give you a better, more relevant answer. A goal is most helpful when it describes the outcome the user wants rather than restating the question. For example, with `ask=how do I create an API token`, a goal like `automate deployments from our CI pipeline` lets GitBook tailor the answer to that use case.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.